Safe and Sane Meeting - November 6, 2007

Members in Attendance: Lise O’Connell, Jim Bass, Lauren Lipps, Lisa Schatz, Debbie Thackston, Missy Carpenter, Sherry Musselman, Karyn Conway, Kelly McCrary, Audrey Smith, Diane Bill, Liz Foit, Brian McGraw, Theresa Hentgen, Renee Thornton, Susan Bloom, Ann Duncan

Welcome and Introductions

Lise O’Connell began the meeting with welcomes and introductions. Safe and Sane members present introduced themselves and are listed above.

Treasurer’s Report

Presentation of the current budget was presented by Jim Bass and was accepted by the committee. Over $9,000 is in treasury.

Items to Discuss

Fundraising

• Eat Ins at the various restaurants was discussed and the concern for the lack of attendance. Brian shared that a lot of things were going on in school that could have created the lack of attendance. Conversation over the amount of Eat Ins was discussed. Lise highlighted the remaining future Eat Ins and the need for student/family attendance at the events in order to continue this venture as a fundraiser. The decision was made to postpone Mama Lucia’s until a possible date in January. Lise will talk with Joy about changing the date. Debbie Thackston and Kelly McCrary volunteered to get a contention of people to attend the event in January. Lise reminded everyone about the need to continue to save receipts from Glory Days every time you go to the restaurant. Brian said he would be sure that teachers were more aware of the Eat Ins so that they also can be talking them up in the classroom vs. students just hearing about them on the announcements.
• Lise proposed that Arbonne and Candlelight are also other fundraisers that individuals can do for Safe and Sane.
• Mini Golf Tourney was discussed. The hope for more student participation was discussed which led into discussion on the Bowl-a-Thon
• Sue Bloom updated everyone on the progress she has made so far with the Bowl a thon. Terrace Lanes is willing to host us on Feb. 24th between the hours of 1:00-4:00. Publicity for the event will be made in school right after New Year to get the kids excited about participating. Sue shared the flyer that will be given out to the students in order for them to get pledges for the event. There was discussion regarding ways to get the kids involved and invested in the event that would lead to more participation. Sue is working on a possible car or other big prize to give away for the winner with the highest pledges. There was also discussion regarding other items that would act as incentives such as computers. Pledges/donations will need to be in by Friday Feb 22. More details to come. Thinking that businesses will play a big role in this event there was discussion regarding soliciting businesses for pledges. Incentives for the businesses contributing were discussed such as a banner with the business name put somewhere around the school. Sue will talk with Marty regarding where to hang the banner.
• Bumper stickers were discussed advertising Safe and Sane at T.J. High with the proceeds going to Safe and Sane. Sue will get prices.
• The Basket Bingo suggestion was investigated in which we have been turned down by major organizations that normally do Basket Bingo. Discussion on finding a place to do the basket bingo and cost of doing one was discussed. Audrey will look Junior Fire Hall and report back next meeting.
• We will be selling Italian Ice from The Meadows Frozen Custard at Homecoming and will sell 200 pieces. Spread the word!

Committees and Volunteers:

• Lise reminded everyone about Western theme for the event. Diane Bill will supply the hay bales. Please let Diane know if anyone wants one as part of their decorations for their committee. Diane will reserve.
• Food Theresa Hentgen and Lynn Thacker are chairing this committee. There will be a meeting next Tuesday, Nov. 13 at 7:00 at Lynn Thacker’s house. Please feel free to attend.
• Greg Baird in charge of security proposed that we have some kind of identification for parents and others that come in to Safe and Sane. Debbie Thackston brought up the need to have a set of walkie talkies available for those setting up for Safe and Sane before & during commencement. Also the need for someone to be the “overseer” of the set up for Safe and Sane that can answer any questions that come up while senior parents are at commencement.

Need to begin recruitment of junior parents!

• Fundraising/Donations Audrey Smith’s church, Locust Grove is donating frames for the Certificates of Appreciation that we give for business donations.

Ideas and Suggestions

• Ideas for other possible fundraisers were discussed in order to bring in more income. The possibility of doing a Silent Auction during one of the big basketball games was discussed in place of the Basket Bingo. Lauren Lipps will check with Marty Tarr about doing this.
• The idea of having a Safe and Sane donation jar at home games was discussed. Liz Foit will talk with Marty regarding a donation jar at each home basketball game.
• Debbie Thackston discussed the idea of selling Italian Ice at home swim meets. Debbie will check into this.

Other Items of Interest

We are still in need of a volunteer coordinator, and someone to coordinate a clean up committee. There was discussion about having a separate clean up committee that would come at 5:00a.m.and clean up.

Meeting was adjourned. Next meeting December 5, 2007.